# How to prepare an FF&E specification for a client or contractor

Source: https://archiboard.design/help/how-to/ffe-specification

Contractors and clients often need a specification rather than an estimate with markup: what goes where and how many, with photos, SKUs and dimensions. In ArchiBoard the specification comes from the same estimate, so nothing needs copying into a separate file.

1. **Switch to «Specification» mode.** Open «Estimates» and in «Estimate view mode» choose «Specification». Purchase prices, markup and profit are hidden.
2. **Choose the grouping.** In «Grouping», choose «By room» to see what goes into each room, or «By category» to keep furniture, lighting and finishes together.
3. **Keep the columns you need.** In «Columns:» keep the groups you need: description, finances, delivery, payment. For a contractor, the description with SKUs and dimensions is usually enough.
4. **Export the document.** Click «Export to PDF» or «Export to Excel», choose the rooms and switch off prices if needed. Then click «Download PDF» or «Download Excel».

- In «Estimate view» you can choose «Approved» so that only items the client has approved go into the specification.
- Purchase prices, markup and profit never appear in the client PDF.
- In the PDF, alternatives appear under the main item marked «Alternative option».