# How to track an item from approval to installation

Source: https://archiboard.design/help/how-to/item-statuses

Item statuses show at a glance which stage each item in the project is at. ArchiBoard also suggests the next step, which makes managing the project easier.

1. **The main status scale.** The main scale for most items is: Needs approval → Approved → Ordered → In transit → Delivered → Accepted or Discrepancy → Installed. There is also a separate «Rejected» status for items that are excluded from the totals.
2. **Statuses for studio fees and services.** Studio fees use the scale: Needs approval → Approved → Client invoiced → Partially paid → Paid by client. Services use: Approved → In progress → Done → Accepted.
3. **Payment tracking.** The payment scale is: Invoice to request → Invoice requested → Awaiting supplier payment → Supplier prepayment made → Paid to supplier. Payment statuses are shown as separate badges and do not change the row colour.
4. **Changing a status manually.** To change an item's status, click the current status and choose «Change Status». You can add a comment and an attachment to the change.
5. **Automatic status updates.** Statuses update automatically: entering the actual delivery date sets «Delivered», entering the installation date sets «Installed». Closing the «Order» task sets «Ordered».
6. **Status colours.** The row colour in the estimate shows the item's status: grey — needs approval, light blue — approved, peach — ordered, lavender — in transit, mint — delivered, dark green — accepted and installed, purple — discrepancy at acceptance. A rejected row is pale grey.

- After a status change, the next task is created automatically.
- Payment does not change the row colour because it is a separate scale shown as badges in the «Payment» column.
- The «Unavailable» badge means the supplier is out of stock; «On request» instead of a price means you need to ask for a price.
- To see what every colour means, click «Colours» next to the status filter.